Welcome to our website and thank you for your interest in our company! As the operator of this website, we know just how important it is to protect your (personal) data. We have put the following information together to let you know what personal data is processed, who exactly is responsible for the processing of the data, who you should contact if you have a question or would like to make a complaint and what rights you have regarding your data. Moreover, further details about the processing of data have been added as specified by law. Please take the time to read through this privacy notice very carefully.
Personal data includes any information concerning the personal and/or material circumstances of an identified or (with a certain amount of effort) identifiable individual. Besides their name, address and telephone number, this also includes any data that clearly identifies this person and/or their habits and actions in some form or other. In particular, this includes the digital footprint that everyone leaves behind them when they use the Internet and World Wide Web. This person and their data is referred to as the data subject.
The processing of your (personal) data covers all activities from the collection, storage, use, alteration, transmission and passing on of data all the way through to the deletion of data. It makes absolutely no difference whether this is carried out electronically, i.e. by computer, or using some other means, e.g. on paper.
The actual processing of your personal data is referred to as the 'processing activities'. Each individual processing activity pursues a specific processing purpose. This purpose must be named and must have a concrete legal basis, which must also be named. If this is not the case, then the data may not be processed.
The controller is the person who ultimately determines the purposes and the means of the processing of your data. It makes no difference whether the controller is a person, an enterprise or some other body, a public body or the like. The controller can determine the purposes and the means of the processing on his or her own, together with others or on behalf of a third party.
The controller responsible for processing your personal data is:
Kustrenaer Weg 1c
represented by the managing directors listed in the Imprint.
Should you have a question about this privacy notice, about your personal data processed by us or about the processing activities mentioned below, then please send an email to our data protection officer:
Herr Matthias Kunert
cubeoffice GmbH & Co. KG
Tel.: +49 391 61128-0
If you think your data protection rights have been violated, then you - as the data subject - have the right to make a complaint to the data protection authority responsible. The data protection authority responsible for us is the state data protection officer of the German state of Saxony-Anhalt:
Landesbeauftragter für den Datenschutz Sachsen-Anhalt
Dr. Harald von Bose
A list of the data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.
As the data subject, you have the following rights regarding your (personal) data:
If you have a question, would like to receive information or generally wish to exercise your rights, then please send an email to our data protection officer, Matthias Kunert, at the following address: firstname.lastname@example.org.
Please allow us 14 days to process your enquiry.
When using the website, certain connection data and data provided by your Internet browser are temporarily stored. The following data is logged for the operation of the website:
As far as this information is personal, we use it only for the purpose of operating the website and to protect the confidentiality and integrity of the personal data processed with our IT systems (including for technical purposes of network communication, for error and fault detection as well as for defence against attacks). The legal basis for this data processing is Art. 6 f para. 1 lit. f GDPR.
We will delete the IP address after 7 days at the latest. A personal reference can no longer be established from the remaining data.
Furthermore, REMONDIS uses this information about usage behaviour in anonymous form for the purpose of designing and improving its website in line with requirements. You can find more information on this in the "Cookies" section.
This website uses SSL or TLS encryption for security reasons as well as to keep confidential content (e.g. orders and enquiries that you send to us, i.e. the website operator) secure while it is in transit. You can tell that the connection has been encrypted when the browser address changes from "http://" to "https://" and the padlock icon appears next to the address.
Third parties are unable to read the data you send to us when the SSL or TLS encryption has been activated.
In the interest of communication with customers and interested parties, we offer a contact form on our website where you can request information about our products or contact us in general. In addition to the voluntary information and the content of your message, we require the following information from you:
We need this information to process your request, to contact you correctly and to send you an answer. Requests received via the contact form are stored as emails and regularly checked to see whether data can be deleted. Should data no longer be required in the context of a relationship with a customer or interested party, or should the customer have a contrary interest, we will delete the data concerned not later than after 180 days, provided that this does not conflict with statutory retention obligations. The legal basis for this data processing is Art. 6 para. 1 lit. f) GDPR. Insofar as contact is made to initiate contractual relations, the legal basis is Art. 6 para.1 lit. b) GDPR.
We only transfer your personal data to third parties if you have consented to the transfer, if the transfer is necessary for the execution of the offers or services that you wish to make use of, or if a legal authority for transfer exists and the protection of your legitimate interests is guaranteed.
With the exception of the use of Google Fonts and Google Maps, no personal data collected by us will be processed in a third country. The provider of these services is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA.
With regard to the use of Google Fonts and Google Maps, Google Inc. guarantees an appropriate level of data protection as part of its participation in the so-called "Privacy Shield" and the measures taken by Google on data protection and data security in the EU. See also the notes on Google Fonts and Google Maps.
The following presentation provides an overview of third-party providers and their contents, together with links to their data protection declarations, which contain further information on the processing of data and, in some cases already mentioned here, Options for objection (so-called opt-out):
For the uniform representation of fonts we use so-called web fonts, which are provided by Google. When you call up a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly. To do this, the browser you are using must connect to Google's servers. This gives Google knowledge that our website has been accessed via your IP address. The use of Google Web Fonts is in the interest of a uniform and appealing presentation of our online offers. The legal basis is Art. 6 para. 1 lit. f GDPR.
In order to present our online offers in an appealing way and to make it easy to find the locations we have indicated on the website, we use the Google Maps map service via an API. To use the functions of Google Maps it is necessary to save your IP address. This information is usually transferred to a Google server in the USA and stored there. The legal basis is Art. 6 para. 1 lit. f GDPR.
You can find more information on the handling of user data in Google's data protection declaration: https://www.google.de/intl/de/policies/privacy/.
Cookies are small text files that are stored on your hard drive by your browser. We also use so-called session cookies. These serve to establish a clear connection between you and our Internet presence. Only a random number is stored for this purpose. The session cookie is automatically removed when the browser is closed.
If you do not wish to accept cookies on your computer (or another device), you can deactivate them in your Internet browser. However, this may impair the user-friendliness and functionality of the website. The legal basis for the processing of data by cookies for the purpose of operating the website is Art. 6 para. 1 lit. f GDPR.
Our website uses the following cookies:
Session cookie for Typo3 user management
This cookie is only relevant for web administrators. No personal data will be processed.
Session cookie for operating a PHP website
It is used to recognise your browser for various purposes (for example to remember your language setting). Save time: as long as the browser window is open.
The cookie remembers whether your screen has retinal resolution.
Storage time: 4 weeks.
Session cookie for animation purposes on the homepage. No personal data is stored.
This cookie is created when you click on the confirmation link of the general cookie notice on the website. The application remembers that the note should not be displayed again on the next page.
We store the following information when you send us a letter: the sender's details as given in the letter and, if applicable, other personal data that you have provided us with in this document.
We process your personal data for the purpose of handling your request and store this data under one of the following categories:
We store the following information when you send us an email: the sender's email address, the email server involved in the communication and the time the email was sent. The amount of time that we store your data for depends on what kind of information was sent to us:
Our telephone system stores the following information when you phone us: the telephone number that you called us on, the time your call was made and how long it lasted. We do not automatically record telephone calls.
We process your caller data for quality assurance and quality improvement purposes for returning missed calls. Caller data is deleted after a period of one year.
Your data is not passed on to other recipients unless you take part in a telephone conference. In such cases, the caller data needed for the conference is automatically exchanged between the participating telephone systems.
We collect different types of data concerning your person when you visit us.
When you visit our company, you are filmed by our CCTV surveillance system at the entrance to our business premises. Image data is recorded as soon as the motion detector is activated. Previous CCTV footage is overwritten when the motion detector is next activated again.
We use CCTV surveillance as a general security measure and would only pass on this data to a third party, in particular to the security services, if there are strong suspicions that a crime has been committed.
If we meet at a random event (e.g. trade fairs) and you give us your contact details (e.g. on a business card), then we store this in our directory for future communications. If you no longer wish us to contact you, then please send us a short email to this effect so that we can delete your details from our directory or - should this not be possible or permitted - add a note to your details to prevent them from being used. In the case of an established business relationship, the details are kept in accordance with the obligatory retention periods set out in the German Commercial Code [HGB], the German Fiscal Code [Abgabenordnung] and other laws. See also "Contacting us by letter".
As a general principle, we do not pass on contact details to third parties unless we must do so as a result of statutory or contractual obligations.
We collect and process your data when you apply to our company for a job. Any applications sent to us are passed on to our parent company, REMEX GmbH, so that they can be electronically processed in our central system.
If your application leads to the signing of a contract of employment or a similar such contract, then the transmitted data and any other data resulting from this is stored in accordance with statutory regulations in order to be able to manage the employment relationship. If a contract is not signed, then we automatically delete your application or destroy the documents in accordance with data protection law six months after informing you that your application was unsuccessful, unless it is necessary to retain them for the purposes of legitimate interests. A legitimate interest here would be, for example, the need to provide proof for cases involving the General Act on Equal Treatment [AGG].
We reserve the right to change our privacy notice whenever we wish in order to ensure that it is kept up to date in line with the latest statutory regulations. This shall also apply if our privacy notice has to be adapted as a result of new or revised services, for example services, products or functions on the website or other processing activities. The new privacy notice shall then apply the next time you visit our website. We appreciate your understanding in this matter.
As of: 12.12.2018
(Sources: eRecht24 and own texts)